Organisation – Introduction.
In order to achieve compliance with the Governing Body and Headteacher’s Statement of Intent the school’s normal management structure will have additional responsibilities assigned to them as detailed in this part of this Policy Document.
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The Duties of the Governing Body
The Governing body has overall responsibility for ensuring compliance with this Safety Policy Document. In consultation with the Headteacher the Governors will ensure that there are effective and enforceable arrangements for the provision of health and safety throughout the school, periodically assessing the effectiveness of this document ensuring that any necessary revisions are made to determine the policy and monitor its implementation.
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The Duties of the Headteacher
The Headteacher has day-to-day responsibility for ensuring compliance with this Safety Policy Document. In consultation with the Governors the Headteacher will ensure that there are effective and enforceable arrangements for the provision of health and safety throughout the school, periodically assessing the effectiveness of this document ensuring that any necessary revisions are made to determine the policy and monitor its implementation. The Headteacher will maintain the profile of health and safety within the school by the development of safe working practices and conditions and will ensure that health and safety standards are maintained at all times.
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The Duties of Employees
All employees have individual legal responsibilities to take reasonable care for the health and safety of themselves and for others who may be affected by their acts or omissions, and must comply with the school's Health and Safety Policy Document and procedures at all times, co-operate with school management in complying with relevant health and safety law, use all work equipment and substances in accordance with instruction, training and information received, report to their immediate line manager any hazardous situations and defects in equipment found in their work places, report all incidents in line with current incident reporting procedure, act in accordance with any specific health and safety training received, inform their Line Manager of what they consider to be shortcomings in the school’s health and safety arrangements and exercise good standards of housekeeping and cleanliness.
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Any accidents/near misses to staff, visitors or contractors MUST be reported to the office/ or a key staff member. Our First Aid at Work trained staff are Jane Mills – Catering Manager and Claire Steedman – Site Manager. An Accident Report Form (blue) must be completed. The same form can be used for NEAR miss incidences. Following this, an Accident Investigation Report Form (Red) must be completed. Both forms must be given, in confidence, to Janet Tetlow – School Business Manager. Any accidents requiring hospital treatment will be reported to the LA.
The school has a Violent Incident Reporting Form (Green) which MUST be completed for any violent incident, verbal and/or physical and handed in at the office.
The school has a dress code policy that staff must follow and adhere to.
The school has a stress policy. A HSE stress tool questionnaire is available from the office for staff to complete if necessary. These forms can be returned in confidence to your Line Manager, Deputy or Head.
All of the above forms are available in the following locations:
· School Office
· Staffroom
· Business Manager
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Pupils
Pupils, in accordance with their age and aptitude, are expected to exercise personal responsibility for the health and safety of themselves and others, observe standards of dress consistent with safety and/or hygiene, observe all the health and safety rules of the school and in particular the instructions of staff given in an emergency, use and not wilfully misuse, neglect or interfere with anything provided for their health and safety.
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Children are encouraged and reminded regularly to walk around the school in a sensible manner. Children know where the first aid area is and are familiar with our Paediatric First Aiders. Children and parents are familiar with E-safety.
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School Health and Safety Representatives
The Governing Body and Headteacher recognise the role of Health and Safety Representatives who maybe appointed by a recognised Trade Union. Health and Safety Representatives will be allowed to investigate accidents and potential hazards, pursue employee complaints and carry out school inspections within directed time but, wherever practicable, outside teaching time. Trade Union Representatives are entitled to certain information, e.g. information relating to accidents, and to paid time away from the workplace to train for and carry out their health and safety functions. However representatives are not part of the management structure and do not carry out duties on behalf of the Headteacher or Governing Body.
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Temporary Staff
Temporary staff are provided with information and guidance which includes the Health and Safety Policy Document, Fire and Emergency Procedures etc. and are suitably inducted to their role. Temporary staff are directly accountable to the Headteacher whilst on the school site.
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Teaching Staff
Teaching Staff have a day to day responsibility for ensuring compliance with this Safety Policy Document and ensuring all persons under their control are aware of the general health and safety requirements of the school and the detailed requirements for activities relevant to them. Teachers are responsible for the immediate safety of the pupils in his/her classroom. Nominated teachers are responsible for their own classroom and associated equipment and as such it is their responsibility to ensure that it is maintained to a high standard with respect to health and safety issues.
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Risk assessments must be completed by any staff members who wish to run an activity which may have a risk element to it. Standard risk assessments are available from the School Business Manager.
All Staff are encouraged to email the Site Managers – Claire Steedman and Bernard Weir to report any defect equipment or damages.
Teachers are prompted to complete a classroom assessment questionnaire once a year
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Teaching Assistants
Teaching assistants have a day to day responsibility for ensuring compliance with this Safety Policy Document and are immediately accountable to the teacher in charge whilst the class is in session.
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The Duties of External Visits Coordinators (EVC)
The External Visits Coordinator (EVC) ensures that all off-site activities and Educational Visits, Regulations and standards for offsite visits are followed. The EVC works with Group Leaders to ensure the aim of the educational visit is achievable and in line with those of the School.
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Risk assessments for school trips, excursions or events must be carried out by a competent person and signed by the Education Visits co-ordinator , Mike Cooke, Headteacher. The Risk Assessment is then filed in the office
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The Duties of Premises Manager (Bursar, Business Manager, Site Manager)
The Premises Manager has a day to day responsibility for ensuring compliance with the School Safety Policy Document and taking effective action and/or immediately referring to the Headteacher any health and safety issues brought to their attention, this includes the stopping of any practices or the use of any tools, equipment etc which are considered unsafe.
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Site Managers are responsible for completing morning checks of the grounds, internally and externally, for any damage or hazards that may have occurred over night. Repairs and maintenance related issues are dealt with swiftly
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Volunteer and Parent Helpers
Volunteer and parent helpers are provided with information and guidance which includes health and safety, fire and emergency procedures etc. Volunteer and parent helpers are directly accountable to the teacher in charge whilst on the school site.
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Volunteers are issued with the Code of Conduct to sign
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